Please read this contract preview in full before booking, you will be required to sign this contract once booked
This is a binding agreement between Nicole Vogwill, hereafter referred to as the retreat leader, and CLIENT NAME, hereafter referred to as the client.
1.0 What is included in your retreat pass?
Three (3) nights of accommodation
All meals, snacks and drinks
A mini photo shoot with a guarantee of one (1) digital image
A mindfulness workshop with The Radical Health Co.
A body image and empowerment workshop with Nicole Vogwill
Workshop from Intimacy Coach Charlene Douglas
A Swag Bag
2.0 BOOKING AND PAYMENT
The client understands that their space on the retreat is reserved with a non-refundable booking fee of 25% and the completion of this contract. This fee shall include the time planning and organising, as well as time lost in the event of cancellation by the client.
If the client opts for a payment plan (details in section 2.1), the remainder of the balance is due no later than 8 weeks prior to the retreat date or all monies are forfeited, and the booking deemed incomplete.
Full retreat price is £825.00.
2.1 PAYMENT PLANS
There is one payment plan option available if required: An initial instalment of 25% of the booking fee is needed to activate the payment plan – the booking is not finalised without the initial instalment- followed by 3 instalments, with the last due no later than 8 weeks prior to the retreat date.
Example payment plan: Initial instalment of £206.25 on August 1 followed by 3 instalments of £206.25 between September and November.
Failure to make payment on the agreed dates may result in additional fees and/ or the cancellation of the payment plan with all monies forfeited.
Monies paid are non-refundable and cover time and money lost in the event of client cancellation.
3.0 CLIENT RESPONSIBILITIES
The fee does not include travel to & from the site / location at which the proposed services shall be provided & this shall be the sole responsibility of the client unless otherwise agreed in writing with the retreat leader.
The client is responsible for their own personal medical requirements, clothing & footwear for the duration of the services unless otherwise agreed in writing with the retreat leader.
It is the clients responsibility to inform the retreat leader in writing of any health issues that may make them unsuitable to participate in the services agreed, failure to disclose any such information may result in the retreat leader terminating the contract & withdrawing the client from the services without refund, notwithstanding condition cancellation by the retreat leader.
It is the sole responsibility of the client to ensure that the balance for the cost of their retreat place is paid in full & on time as per the terms set out by the retreat leader.
It is the client’s responsibility to ensure that they have purchased sufficient & appropriate travel & medical insurance for the full duration of their retreat if required.
The full retreat fee is payable eight (8) weeks before the commencement of the course unless agreed otherwise on confirmation of booking. It is the sole responsibility of the client to ensure that their payment is made on time & by the due date, as per the terms & conditions, the retreat leader does not chase guest payments and will send only one reminder.
4.0 ACCOMMODATION/ VENUE
Accommodation is included for three (3) nights with 1pm check in on 25 March 2021 and check out on the morning of of 28 March 2021 at 11am.
Each guest will be provided with their own bed, a private bedroom is not guaranteed, it is on a first come first served basis in terms of what is available. The client agrees to make the retreat leader aware if they are uncomfortable at any time throughout the retreat.
If the client requires fresh towels or any assistance at any time, there will be contact information for the retreat staff and the retreat leader will be available as needed. Maids and cleaners are not included for the duration of the stay.
The venue is subject to change up to 12 weeks prior to the retreat, it will include suitable accommodation for all guests and within the general area of Llandingdod Wells.
5.0 FOOD, DRINKS & SNACKS
All meals (to be cooked between all retreat staff and guests) will be provided plus snacks and drinks available throughout the days (i.e. tea, coffee, juice, fruit..).
If the client has any dietary requirements the MUST make the retreat leader aware in advance of the retreat to ensure suitable catering.
6.0 THE MINI PHOTO SHOOT
A mini photo shoot is included with every booking. Nicole has extensive training and experience as a boudoir photographer. The mini experience includes around 15 minutes of shooting time to help with your body image journey. Nicole will provide a full What To Wear Guide and other information once you book on to the retreat. Nicole guarantees a minimum of one (1) digital image.
7.0 MINDFULNESS WORKSHOP
A mindfulness workshop will be hosted by Cheryl Reid from The Radical Health Co. Cheryl is an external business, any queries should be directed to The Radical Health Co.
8.0 INTIMACY WORKSHOP
Charlene Douglas is joining us for a discussion on all things surrounding desire and sexuality. If this topic offers any discomfort, you are welcome to take this as downtime instead. Please make Nicole Vogwill aware of any likely triggers in advance of the retreat, either in writing or by phone, this will be treated with strict confidence.
9.0 CANCELLATION BY THE CLIENT
The booking fee of £825 is non-refundable and covers the retreat leaders time planning, organising and delivery of the services outlined in this contract. If the client cancels all monies will be forfeited.
9.1 CANCELLATION BY THE RETREAT LEADER
The retreat leader will always endeavour to fulfil confirmed bookings, however, the retreat leader does reserve the right to cancel. If the retreat leader cancels a booking prior to the commencement of the services the client will be offered an alternative date, or a refund.
In the unlikely event that the retreat leader is injured, becomes too ill, or has an emergency that prevents them from attending the retreat, the Photographer will make arrangements to re-schedule the retreat. If the new date is not suitable, the Client agrees that responsibility and liability of the retreat leader to the Client is limited to the return of all payments received for the Package. In the unlikely event that digital files have been lost, stolen, or destroyed for reasons beyond the retreat leaders control, including but not limited to camera, hard drive, or equipment malfunction, the retreat leaders liability is limited to the offering of a second boudoir experience.
If there is a problem during the services, the client must report it in the first instance to the Retreat leader, if it is still unresolved, all efforts may be made to resolve the problem promptly & effectively. In the unlikely event that the problem can not be resolved & the client wishes to make a complaint then the client must notify the retreat leader in writing within 7 days of the end of the services. Failure to provide notice of the complaint in accordance with the above will preclude the client from being entitled to take any further action against the retreat leader.
The retreat leader reserves the right to take any recordings of the client during the services (the retreat leader will get permission in writing for any filming during the photo shoots), & the client accepts that all rights whatsoever arising in the recordings shall be solely owned by the retreat leader.
The client accepts & agrees that any recordings may be used by the retreat leader at it’s absolute discretion in any (legal & relevant) manner, including but not limited to it’s website, promotional material & advertisements unless otherwise agreed in writing.
The retreat leader reserves all copyright which may subsist in the products of, or in connection with, the provision of all activities, services or facilities. The retreat leader reserves the right to take such actions as it deems appropriate or necessary to restrain or prevent infringement of such copyright.
The Body Image Retreat – Early Bird Terms & Conditions
Valid for anyone who books using the Early Bird offer
The offer is limited to 1 voucher per person, & may only be redeemed against one full price booking.
The offer may not be used in conjunction with any other offer.
The vouchers are time sensitive; the Early Bird Offer is only available on bookings between July 1 2020 and August 1
The retreat leader reserves the right to withdraw the offer at their discretion & without notice.
The voucher has a value of GBP 100.00 & is not transferable or assignable.
The voucher may only be redeemed if the booking is made directly via The Body Image Retreat official web site & not via an agent or third party.
If a booking is cancelled the voucher offer will be considered void.